Plan a task multiple times / Handle longer tasks
Felix
I'd like that the task duration and the time blocked in the calendar for that task did not match. So I can plan a task multiple times, like in Sunsama.
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Rachel Hart
After using Akiflow for just a couple days so far, this missing feature is the biggest thing making me question whether the app is worth it overall. Without the ability to break tasks into smaller work sessions, it makes the Jira integration (for me) pretty meaningless, as it's very rare that a Jira ticket is bite-sized enough for me to complete my work on it all at once.
I would love to be able to tell Akiflow that a task will take a total X hours to complete, then schedule out a handful of working sessions over the next few days. As I add working sessions to my calendar, the item in my inbox should show how much time left is unaccounted for. Only once all scheduled time adds up to the total should the task disappear from my inbox. Once I check off all sessions related to a task, the task is marked as "done." (Though even then, it might be nice to be prompted with "is it really done, or do you need more time?" and the option to schedule additional work sessions.)
Jeson P
Rachel Hart: Thanks so much for this detailed feedback—this is really valuable and gives great context on your workflow. I hear you about the need to break down tasks into smaller, scheduled work sessions, especially when working with Jira.
In the meantime, one option that might help is to add your tasks to a project in Akiflow, then create a time slot for that project with a specified duration for each session. You can drop the related tasks into these slots and move them to the next time block if they’re not finished as planned.
If you’d like, we’d be happy to explore this workflow in more detail with you. Feel free to book a call, and we can look at ways to make it fit your process better.
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Aviad Shahar
Jeson PAny update on this feature? It's really needed :(
Jeson P
Aviad Shahar: No ETA yet :(
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Relly
This is so needed! The "chunks" were my favourite feature in Motion (but they didn't meet other more important needs). Another option would be to set it up by setting a deadline, and having an option for, "I want to work on this task 'x times' or for 'x hours' each day until complete". Then it could be planned into your days when and where you have time.
Jeson P
Relly: Thanks for sharing your ideal approach on this! Plus the vote!
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Turquoise Taxi
Hello, was wondering if there's been any progress or updates to adding this feature to Akiflow? This is something I definitely need within Akiflow!
Jeson P
Turquoise Taxi: Hi! This is not yet part of our roadmap :( Hopefully we get more votes to give this mor visibility.
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Doug Watson
Another way of thinking about this would be to allow a task to be split into "chunks" across multiple time slots or scheduled on multiple days. This feature is available with getmotion.com. In other words if a task duration is set to 2 hours, during the planning step it would helpful to toggle on "chunks" and then set a duration for each chunk (15 min, 30 min, 45 min, custom, etc). By doing so the task could split up into separate list items which could then be scheduled during the daily ritual. Once each chunk is completed it would provide a % done to the master task. Hope this makes sense.
Having switched from Motion to Akiflow this year, this is one of the glaring misses from Akiflow and a source of real friction.
Hopefully this can be prioritized soon.
Jeson P
Doug Watson: Thanks for the feedback! I'll note your suggestion within this thread and I’ll pass this along to our product and design teams for future consideration. Appreciate your input!
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Marcella
Even though it wouldn't be good for specific time tracking, this would be amazing for tasks that are due at a later date but you want to see it across every day until you complete it!
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Peache Torren
Marcella: Thank you for your feedback!
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Therese
Merged in a post:
Split Task/Task Continuation & Time Tracking Across Multiple Days
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Taha Javed
Problem:
When a task spans multiple days, there's currently no way to track the work progress and time spent across different days. For example, if I spend 1 hour on a task on Monday and continue it for 2 more hours on Tuesday, moving the task to Tuesday loses the history of Monday's work.
Proposed Solution:
Add the ability to:
Split a task across multiple days while maintaining it as a single task unit
Track time spent per day on the task
Show visual indicators of partial completion on each day's view
Maintain a history of work done on different days
Example Use Case:
Task: "Write quarterly report"
Monday: Worked 1 hour (shows as partially complete)
Tuesday: Worked 2 more hours (shows continuation and completion)
This would help users:
Maintain accurate time tracking for billing/reporting
See their actual work distribution across days
Keep task history without creating duplicate tasks
Better reflect real-world work patterns where complex tasks often span multiple days
Similar features exist in tools like Jira (work logs) and ClickUp (time tracking across days), but implementing this in Akiflow's minimalist interface would provide significant value while maintaining the app's streamlined nature.
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Therese
Taha Javed thanks for your detailed suggestion! We'll let you know if we work on this :)
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Therese
Merged in a post:
Task Continuation & Time Tracking Across Multiple Days
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Taha Javed
Problem:
When a task spans multiple days, there's currently no way to track the work progress and time spent across different days. For example, if I spend 1 hour on a task on Monday and continue it for 2 more hours on Tuesday, moving the task to Tuesday loses the history of Monday's work.
Proposed Solution:
Add the ability to:
Split a task across multiple days while maintaining it as a single task unit
Track time spent per day on the task
Show visual indicators of partial completion on each day's view
Maintain a history of work done on different days
Example Use Case:
Task: "Write quarterly report"
Monday: Worked 1 hour (shows as partially complete)
Tuesday: Worked 2 more hours (shows continuation and completion)
This would help users:
Maintain accurate time tracking for billing/reporting
See their actual work distribution across days
Keep task history without creating duplicate tasks
Better reflect real-world work patterns where complex tasks often span multiple days
Similar features exist in tools like Jira (work logs) and ClickUp (time tracking across days), but implementing this in Akiflow's minimalist interface would provide significant value while maintaining the app's streamlined nature.
Stefania
Merged in a post:
Unfinished Taks
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Nickie Vandenbrouck
I would like you to introduce a feature where tasks that span across multiple days or time slots can remain in the assigned spaces, but a synced duplicate can be moved to the desired time or date you wish to finish it. This can also help with time tracking.
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