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Weekly Review

I use Akiflow to capture everything I need to do, from major projects to quick thoughts and small tasks. I’d love a structured review feature similar to the one in OmniFocus. A review workflow would help me trust that anything I quickly capture will resurface at the appropriate time. It would also make it easier to remove outdated tasks, reduce noise, and keep projects relevant and actionable. Ideally, the feature would include: A dedicated Review view showing every project that is due for review, along with a badge displaying the number remaining. A customizable review cadence for each project—for example, weekly for active projects, monthly for less urgent ones, or annually for long-term goals. A focused workflow that lets me open each project, inspect its tasks, add or update actions, and remove anything no longer relevant. A “Mark as reviewed” button that records the review, schedules the project’s next review according to its cadence, and removes it from the current queue. A clear way to move through the queue one project at a time until the review is complete. I know it’s possible to review projects manually, but the value of a dedicated system is that it tracks what needs attention and when. That structure creates confidence that tasks won’t disappear into the system—even when they were entered quickly just to get them out of my head.

Christy about 16 hours ago

Task/project visibility in outlook

I'd LOVE a way to share or display my Akiflow tasks in Outlook without having to schedule them as calendar events. Right now the only way peers can see what I'm working on through Outlook is if I lock tasks as calendar blocks, which clutters my calendar and misrepresents fluid tasks as fixed time. Even better: the ability to control visibility by project. So certain projects (or their tasks) could be shared with specific people or teams, while others stay private. This would be huge for anyone using Akiflow in a mixed work context where some projects are team facing and others are personal or confidential.

Sara 7 days ago

Changes to Meeting Assistant

Make it able to be activated manually for any meeting, not just ones on the calendar. I use Granola now, mainly because it has this feature available. It also pops up when it thinks it detects a meeting in progress, which is great. And I prefer that I have the option of it showing up as a meeting participant or not (again, Granola and other platforms offer this). I love that Meeting Assistant integrates with Tasks in Akiflow, so just hoping for these extra features and it will be a complete win.

Rick 8 days ago

Add "Routines" / Recurring tasks overdue

Problem: Akiflow has no good way to track daily/recurring habits (yoga, journaling, reading). Events can't be checked off, so there’s no way to track. Recurring tasks can, but a missed instance doesn't simply stay, it becomes overdue and stacks in the backlog while a new instance is also created for the next day. Miss a few days and you're manually deleting stale entries just to keep the app usable. Example: I set a daily recurring task "Morning yoga," skip it Monday. Tuesday I have two yoga entries: Monday's, overdue in the backlog, and Tuesday's fresh. This compounds every missed day and piles up the app. Already a known gap: This makes recurring tasks really inconvenient and there are already several posts highlighting the same problem: "Mark a task as Not Done," 36 upvotes, open 2+ years: https://product.akiflow.com/p/mark-a-task-as-not-done https://product.akiflow.com/p/automatically-deletemarked-as-complete-clogged-overdue-tasks-on-a-recurring Solution Several possible approaches: Toggle on recurring tasks: "don't carry over if missed". Incomplete instances just expire instead of going overdue and left on the calendar unchecked for visibility New activity type, "Routine": checkable like a task, but never becomes overdue when missed. Could be later expanded into a brand new product module with habit tracking (like https://ticktick.com/) Do not put recurring tasks in overdue at all Examples: Morgen already solved this with a separate Routines type: time-blocked and checkable, no backlog, no rollover: https://www.morgen.so/guides/morgen-routines-guide Ticktick solves it with a separate habit tracker: https://help.ticktick.com/articles/7055781878401335296

Dmytro 16 days ago

iOS: Bring back pinning Projects & Tags to the navigation bar (or add favourites)

After the latest iOS update, we can no longer pin Projects or Tags to the navigation bar. This was a really useful way to jump straight into the projects and tags I use every day, and losing it has added extra taps to my daily workflow. Please bring that feature back. If pinning to the navigation bar isn't possible in the new design, at the very least we should be able to mark Projects and Tags as favourites so they stay accessible from one place instead of having to navigate through the full list every time.

Brijesh 16 days ago

Feature Request: Cross-Account Calendar Grouping

Title: Enable Custom Calendar Groups for Enhanced Organization Problem: Users with multiple calendars across various accounts (e.g., Google, Outlook, Apple) struggle with cluttered sidebars and inefficient context switching. Manually toggling many individual calendars to focus on "work," "personal," or specific projects is time-consuming and lacks a higher-level organizational structure. Proposed Solution: Introduce a "Calendar Groups" feature allowing users to: 1. Create Custom Groups: Define groups like "Work," "Personal," "Client X," "Project Y." 2. Assign Calendars Flexibly: Add any connected calendar (from any account) to one or more custom groups. 3. Toggle Group Visibility: Easily show/hide all calendars within a group with a single click in the sidebar. 4. Enhance Workflow: Integrate group selection into event creation and potentially quick filters for focused views. How it Works: Users would access a new section in settings or the calendar sidebar to create, name, and populate these groups with their existing connected calendars. Toggling a group would affect the visibility of all assigned calendars simultaneously. Benefits: Superior Organization: Reduces clutter and improves navigation for users with many calendars. * Efficient Context Switching: Quickly switch between different "modes" (e.g., work focus, personal focus) with one click.

Sam 23 days ago

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