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Color tasks based on labels or tags
Add the ability to colour tasks based on their labels or tags so that categorisation is visible at a glance in task lists. Comparable tools provide coloured labels, and the absence of this option reduces visual differentiation between task types.
Option to keep the task list open when clicking Today
Clicking Today while you're already on Today opens or closes the task list next to the calendar. Some users almost always want the task list open, and an accidental double-click on Today closes it. Add an option so Today never closes the task list. The panel would then only be closed with the « button at the top of the calendar. Original request from Elliot: "I almost always want to have that one panel open, and it's really frustrating that if I double-click the Today view accidentally, it'll close it."
MCP tools to start, stop and read a task timer
Give MCP ability to start, stop and read a task timer Expose MCP tools to start, stop and read a task timer. Akiflow’s MCP can create, schedule and complete tasks, and create time slots, but has no tool to start, stop or read a task timer, so an AI assistant can’t record the time actually spent on a task. Related requests already open on this board: “Timer Automatically Adjusts Task Duration”, “statistics” for estimated vs. actual time, and “Task timer that you can start for any task” (web). This request is about the MCP side of those: letting an assistant start and stop the timer on the user’s behalf. What is wanted: start_timer(task_id): start timing a task. stop_timer(task_id): stop timing and return the duration in minutes. get_timer(): return the task currently being timed and how long it has run. Write the recorded time to the task’s actual time spent, so it shows in get_schedule and in statistics. Why it matters: the customer uses AI to manage their schedule; what they need most is estimated vs. actual time, and right now they can only estimate. Minimum viable version: start and stop at task level, one active timer at a time, and the duration written back to the task. No charts needed. Not needed: automatic detection of what the user is working on. Timers start only when the user or an MCP call starts them.
View statistics filtered by task priority levels
Add priority levels (Goal, High, Medium, Low, and No Priority) as a way to view statistics. Currently, only Projects, Tags, and Sources options are available to view for Time impact, Total tasks, Tasks done, but it would also be useful to see those metrics according to task priority levels.
Option to run automations via WhatsApp
Add the option to pick where an automation runs: on WhatsApp or on Akiflow. The customer plans the day on the phone in the bus in the morning and has an automation that reports upcoming events and tasks; receiving that automation via WhatsApp would be much nicer since WhatsApp is used more and Akiflow messages from the app are often overlooked.
Edit all future events overrides individual event edits
Bug: change to all recurring events overrides previous changes to individual events Changing the duration of all upcoming instances of a recurring event via "edit all future events" wipes out previous per-instance edits instead of only applying the changed property. Steps: a weekly recurring event was created for a few months until an end date; some instances had their title edited and a few were deleted entirely (each edit made with "edit only this event"). Then the duration of all upcoming events was changed from 3 hours to 1 hour by editing one instance and selecting "edit all future events". Even though only the time was meant to change, this deleted all previous changes made to individual events, and the deleted instances reappeared in the calendar. Expected: "edit all future events" only affects the properties that were actually edited (in this case the time) and leaves everything else (like title and description) the way it is for every individual event.
Show Exchange organization shared calendars in Akiflow
Display shared calendars from the company Exchange account (Outlook / Exchange organization shared calendars) in Akiflow. Exchange/company accounts often have shared calendars from company components, and these should be visible in Akiflow.
Personal default for how early to arrive before events
Travel Time Improvement Allow setting a personal preference for how early to arrive at meetings, instead of always showing up right on time. Travel time is a GREAT feature, but the customer needs time to park, get to the meeting location, and set up and prepare beforehand. An override already exists, but a default arrival buffer would remove the need to override each time (for example preferring to be 15 minutes early versus 30 minutes early). A default arrival buffer would be a VERY intelligent upgrade.
Show week number in dropdown month day picker
Add a column showing the week number in the dropdown month day picker, maybe to the left of Monday, so it is easier to find weeks when planning months and years based on week view. Kinda like Google Calendar's month-view date-picker.
Restore option to expand sidebar to full version
Bring back the ability for an open sidebar Bring back the ability to expand the new slimline sidebar to the full version. The more minimal sidebar is a massive downgrade for users who utilise many projects within folders: having to go into the hover menu is absolutely horrible, especially when dipping in and out of different projects quickly. The sidebar should support both the new slimline view and being expanded out to the full version at the user's choice.
Open tasks in the left side panel
Allow opening tasks in the left side panel, mirroring how projects can already be opened there.
Auto-execute executable tasks created by users
When a user creates a task that Akiflow can execute, the task should be executed automatically. For example, a task describing an email with its recipient and subject could produce a first draft included in the task description.
Standardize location input behavior across desktop and mobile
Standardize the location input logic so desktop and mobile behave identically when the input is not one of the location search options: the text should be selectable in the same way on both platforms, with the popup appearing at the bottom on desktop and at the top on mobile. Currently the behavior differs between the two clients.
Focus mode: keep subtasks panel open with full titles
In Focus mode, subtasks only open as a small pop-up that closes as soon as you click elsewhere, and long subtask titles get cut off. It would help to have an option to keep the subtasks visible as a proper panel while working on the parent task, so the full titles can be read. Original request from Wisse: "in full-screen task mode, I would like the option to toggle the visibility of the subtasks, so that they don't show up in a sort-of pop-up style, but an actual window. [...] 'lock' visibility of the subtasks, so I can actually see the full titles and what not." Source: Akiflow Community Slack, #request-a-feature, 5 Oct 2026: https://akiflow-community.slack.com/archives/C02E27S1PU6/p1791188347820299
Richer task descriptions with markdown tables and clean paste
Better task description Task descriptions are limited, so complicated work ends up on a linked Notion page instead of in the task itself; coming from Trello the expectation is to keep all the information in one place. Task descriptions should at least support what is provided by markdown, including simple tables, and pasting text out of Teams, Notion, Outlook and similar tools into the description should produce an acceptable result.
Persistent reminders that stay until task is completed or snoozed
Make reminders persistent and hard to ignore on phone and desktop instead of regular Android notifications that get buried in the notification shade and are easily forgotten. The whole life is being moved into Akiflow, but the biggest problem is the reminders. The reminder should stay in the user's face until the task is manually marked as complete or snoozed, with: Vibration and sound that keep going until I react A notification (or even a full-screen alert) that I can't just swipe away or hide The same behavior on desktop, not just on the phone Everyone these days seems to have ADHD or some kind of attention issue; keeping track of hundreds of tasks a day is hard enough, and it is even harder when the app does not really remind that something has to be done. TickTick is cited as a good example of how this should work, and it is the only app whose reminders actually work, which is why every new productivity app ends up connected to TickTick anyway.
Inline subtask creation during new task setup
Allow subtasks to be added at the time a new task is being created, instead of requiring the task to be finished first. Currently, to add known subtasks to a new task, the task must be created, then found, opened, and Subtasks selected before any can be added. A suggested interaction: RETURN enters the task; OPT-RETURN creates the task and opens the subtask window.
Show parent task in the subtask completion popup
See parent task when complete subtasks When completing a subtask, Akiflow asks whether to complete the parent task or do nothing. The popup should also show the parent task itself so it can be identified before closing — for example to check whether something forgotten is still remaining or whether there are notes in the description that need to be checked first.
AkiFlow task creation in New Outlook reply and compose windows
look task generation Support AkiFlow task creation in the New Outlook Desktop reply experience. When reading an email, the AkiFlow button is available on the main Outlook ribbon and a task can be created from the email, but once Reply is clicked and a response is being composed, AkiFlow is no longer available. Many actionable tasks become apparent while composing a reply rather than while initially reading the email. Real examples: Example 1: Country Operations An email from a country optical manager requests guidance on pricing. While drafting the response, the need arises to: Review pricing data Meet with the buyer Check margin implications This is exactly when an AkiFlow task should be created, but the integration is no longer visible. Example 2: Supplier Follow-up Replying to a supplier asking for updated quotations, while composing the reply the immediate need is to create: Follow up on supplier quote in 7 days This is a natural workflow moment for task creation. Example 3: Executive Delegation Replying to a direct report: Please send me the updated sales recovery plan by Friday. At the moment the reply is sent, a task should be created: Review sales recovery plan on Friday Again, AkiFlow is unavailable in the reply experience. Suggested enhancement: support AkiFlow task creation in: Inline replies within New Outlook Desktop Reply All Forward Pop-out reply windows New email compose windows A particularly valuable feature would be a "Reply and Create Task" flow: User clicks "Reply and Create Task" AkiFlow automatically captures: Email subject Email link Sender Conversation thread User assigns due date Email can optionally be archived automatically For users processing large volumes of email, this would significantly improve task capture and reduce workflow friction.
Mobile widget optimization
It would helpful too be able to see today’s date instead of just “today” while looking at the mobile widget.