Automatically delete/marked as complete clogged overdue tasks on a recurring instance
To establish routines, I rely on recurring tasks. However, when I’m on holiday or miss a few days, these tasks pile up, leaving me unable to catch up on the overdue ones. It would be ideal if overdue recurring tasks could either be automatically marked as done or deleted, as it doesn’t make sense to keep tasks open when they can no longer be completed.
Diego Callizo About 3 hours ago
Automatically delete/marked as complete clogged overdue tasks on a recurring instance
To establish routines, I rely on recurring tasks. However, when I’m on holiday or miss a few days, these tasks pile up, leaving me unable to catch up on the overdue ones. It would be ideal if overdue recurring tasks could either be automatically marked as done or deleted, as it doesn’t make sense to keep tasks open when they can no longer be completed.
Diego Callizo About 3 hours ago
NEW FEATURES REQUEST: Better Focus Timer, Ability to Pick Your Daily BIG 3, and A Collapsable Inbox
Dear Akiflow, I love your app. I’ve been using it for over a year now, and I have 3 feature requests: 1. I would to activate a focus time that takes up more of my screen. Perhaps it activates on a sidebar and counts down or something else, but i’d like it to be more visible when I activate it. 2. I’d like to be able to select my Big 3 Tasks for the day and have them highlighted within my Inbox to-dos or have it in a separate space in my inbox. This will help me focus on all the big tasks I need to do on a given day. 3. I would like a collapsible inbox. I’m building a business, I have a lot to do and tasks get reprioritized throughout the week and some linger for months. I’d like to be able to collapse the larger inbox list so I can just focus on my daily to-dos. 4. I’d really like a separate window to plan and replan my ideal week. My calendar is full, and having a blank workspace where I could plan out my week and have a place to plan without seeing everything on my calendar would be great. Then if I could have my ideal week overlay onto my busy calendar so I can see trade-offs I’m making (ideal week a faded color with active meetings a brighter color over them) that would be wonderful.
Liz Covart About 6 hours ago
NEW FEATURES REQUEST: Better Focus Timer, Ability to Pick Your Daily BIG 3, and A Collapsable Inbox
Dear Akiflow, I love your app. I’ve been using it for over a year now, and I have 3 feature requests: 1. I would to activate a focus time that takes up more of my screen. Perhaps it activates on a sidebar and counts down or something else, but i’d like it to be more visible when I activate it. 2. I’d like to be able to select my Big 3 Tasks for the day and have them highlighted within my Inbox to-dos or have it in a separate space in my inbox. This will help me focus on all the big tasks I need to do on a given day. 3. I would like a collapsible inbox. I’m building a business, I have a lot to do and tasks get reprioritized throughout the week and some linger for months. I’d like to be able to collapse the larger inbox list so I can just focus on my daily to-dos. 4. I’d really like a separate window to plan and replan my ideal week. My calendar is full, and having a blank workspace where I could plan out my week and have a place to plan without seeing everything on my calendar would be great. Then if I could have my ideal week overlay onto my busy calendar so I can see trade-offs I’m making (ideal week a faded color with active meetings a brighter color over them) that would be wonderful.
Liz Covart About 6 hours ago
Assign projects to events & meetings (with automatic project color)
It would be great to be able to categorize not just slots, but also calendar events and meetings under projects. Currently, slots can already be assigned to a project, which is super useful. However, this functionality is missing for events and meetings. Being able to assign a project to any calendar event would mean it automatically inherits the project color, making it much easier to visually scan your calendar and immediately see how your time is distributed across projects. Use case: When I have client meetings, internal syncs, or deep work blocks, I want them all color-coded by project so my calendar gives me an instant overview of where my time is going — without having to manually set colors for each individual event. Suggested behavior: Add a "Project" field to events and meetings (similar to how it works for slots) Automatically apply the project color to the event once a project is assigned Sync the color if the project color is updated
Nathan About 8 hours ago
Assign projects to events & meetings (with automatic project color)
It would be great to be able to categorize not just slots, but also calendar events and meetings under projects. Currently, slots can already be assigned to a project, which is super useful. However, this functionality is missing for events and meetings. Being able to assign a project to any calendar event would mean it automatically inherits the project color, making it much easier to visually scan your calendar and immediately see how your time is distributed across projects. Use case: When I have client meetings, internal syncs, or deep work blocks, I want them all color-coded by project so my calendar gives me an instant overview of where my time is going — without having to manually set colors for each individual event. Suggested behavior: Add a "Project" field to events and meetings (similar to how it works for slots) Automatically apply the project color to the event once a project is assigned Sync the color if the project color is updated
Nathan About 8 hours ago
Roadmap for Native iPad app
Being on the iPad is the most convenient device for people like me who are on the road all of the time. The Akiflow iPad experience is rough. Is there any update on when we can get some support on this. i keep Akiflow because I love the idea and I signed up really early on. But i unfortunately don’t use it for this specific reason.
Chris Scoggins About 22 hours ago
Roadmap for Native iPad app
Being on the iPad is the most convenient device for people like me who are on the road all of the time. The Akiflow iPad experience is rough. Is there any update on when we can get some support on this. i keep Akiflow because I love the idea and I signed up really early on. But i unfortunately don’t use it for this specific reason.
Chris Scoggins About 22 hours ago
Blueprint of ideal day/week
I would love to see a faded blueprint of the ideal day/week behind the events and tasks added on the calendar, so it won't clutter the calendar while still being there as a guide.
Yasmine Madkour 1 day ago
Blueprint of ideal day/week
I would love to see a faded blueprint of the ideal day/week behind the events and tasks added on the calendar, so it won't clutter the calendar while still being there as a guide.
Yasmine Madkour 1 day ago
Merge Tasks – to merge task descriptions and subtasks in the description
I often end up with similar tasks or pieces of the same task (different aspects of the same thing that needs to get done), or tasks of different level (i.e. one task is to “create presentation” and another task is to “ask team to send photos for team slide for the presentation”) or same tasks “Finish landing page” where in one task I had 10 sub-tasks in description and now I planned again to “Finish landing page” and created another sub-tasks (e.g. fix buttons, check all the links, etc.). And when I review my tasks I noticed that I already had this task “Finish landing” with different sub-tems some of which were finished others were not done yet. So, want to merge all such tasks and merge their descriptions, including sub tasks that are given in the descriptions. Now, I have to do this manually and copy-paste descriptions – why do I have to do this manually in 2026? For reference: see How Evernote does this for many many years already – they have this feature Merge Notes – this is duper duper dumb easy and straight forward merge that does the thing!
Ivan Liashenko Liashenko 1 day ago
Merge Tasks – to merge task descriptions and subtasks in the description
I often end up with similar tasks or pieces of the same task (different aspects of the same thing that needs to get done), or tasks of different level (i.e. one task is to “create presentation” and another task is to “ask team to send photos for team slide for the presentation”) or same tasks “Finish landing page” where in one task I had 10 sub-tasks in description and now I planned again to “Finish landing page” and created another sub-tasks (e.g. fix buttons, check all the links, etc.). And when I review my tasks I noticed that I already had this task “Finish landing” with different sub-tems some of which were finished others were not done yet. So, want to merge all such tasks and merge their descriptions, including sub tasks that are given in the descriptions. Now, I have to do this manually and copy-paste descriptions – why do I have to do this manually in 2026? For reference: see How Evernote does this for many many years already – they have this feature Merge Notes – this is duper duper dumb easy and straight forward merge that does the thing!
Ivan Liashenko Liashenko 1 day ago
Move a task inside a calendar event
Sometimes I move a task to run concurrently with a relevant calendar event. It would be great to move the task “inside” the calendar event. EG I have a catchup meeting with my colleague John scheduled. One of my tasks for the day is “Ask John about the billing documents”. I’d like to move this task to within the meeting calendar event.
Matt Butler 2 days ago
Move a task inside a calendar event
Sometimes I move a task to run concurrently with a relevant calendar event. It would be great to move the task “inside” the calendar event. EG I have a catchup meeting with my colleague John scheduled. One of my tasks for the day is “Ask John about the billing documents”. I’d like to move this task to within the meeting calendar event.
Matt Butler 2 days ago
Granular colour configuration per project, per item type (events, tasks, slots)
It would be very useful to have more granular control over colour coding. Specifically: the ability to set a default colour for a project that automatically applies to all items within it (events, tasks, and time slots), but also the option to override colours per item type within a project. For example, you might want all items in "Project X" to be blue by default, but have tasks appear in a darker shade while events stay lighter. This could work as a hierarchy — global default → project-level colour → per-item-type override — giving users full flexibility to organize their calendar visually however works best for them.
Nathan 2 days ago
Granular colour configuration per project, per item type (events, tasks, slots)
It would be very useful to have more granular control over colour coding. Specifically: the ability to set a default colour for a project that automatically applies to all items within it (events, tasks, and time slots), but also the option to override colours per item type within a project. For example, you might want all items in "Project X" to be blue by default, but have tasks appear in a darker shade while events stay lighter. This could work as a hierarchy — global default → project-level colour → per-item-type override — giving users full flexibility to organize their calendar visually however works best for them.
Nathan 2 days ago
Ability to customize the default purple accent colour
The default purple used throughout Akiflow's UI is quite bold and can feel visually heavy. It would be great to have the option to customize this accent colour — for example, switching it to a softer bluish/light blue tone for a cleaner, more minimal look. Even a small set of accent colour presets would go a long way in making the interface feel more personalized and easier on the eyes.
Nathan 2 days ago
Ability to customize the default purple accent colour
The default purple used throughout Akiflow's UI is quite bold and can feel visually heavy. It would be great to have the option to customize this accent colour — for example, switching it to a softer bluish/light blue tone for a cleaner, more minimal look. Even a small set of accent colour presets would go a long way in making the interface feel more personalized and easier on the eyes.
Nathan 2 days ago
Custom colours for projects
Currently, Akiflow allows setting custom colours for individual events and tasks in the calendar, but there's no option to assign custom colours to projects themselves. This creates a visual discrepancy — if you've set up a personal colour palette for your calendar items, the project colours don't match. It would be great to allow custom colour configuration at the project level so everything stays visually consistent.
Nathan 2 days ago
Custom colours for projects
Currently, Akiflow allows setting custom colours for individual events and tasks in the calendar, but there's no option to assign custom colours to projects themselves. This creates a visual discrepancy — if you've set up a personal colour palette for your calendar items, the project colours don't match. It would be great to allow custom colour configuration at the project level so everything stays visually consistent.
Nathan 2 days ago
Preserve history of moved/replanned tasks
For audit/review purposes, it would be really helpful to keep a “ghost” of the task in the original timeslot. EG: I am supposed to complete “Task 1” from 14:00-15:00 and “Task 2” from 15:00-16:00 on Tuesday. Task 1 overruns, so I edited Task 1 to show that it actually lasted 14:00-16:00. Then I replanned Task 2 for Wednesday. But when I look back at Tuesday, I only see Task 1. I don’t see that I was supposed to complete Task 2. Even though I moved Task 2 to Wednesday, I‘d like to keep a greyed-out/”ghost”/imprint of it on Tuesday, so I can see what Tuesday was supposed to look like.
Matt Butler 3 days ago
Preserve history of moved/replanned tasks
For audit/review purposes, it would be really helpful to keep a “ghost” of the task in the original timeslot. EG: I am supposed to complete “Task 1” from 14:00-15:00 and “Task 2” from 15:00-16:00 on Tuesday. Task 1 overruns, so I edited Task 1 to show that it actually lasted 14:00-16:00. Then I replanned Task 2 for Wednesday. But when I look back at Tuesday, I only see Task 1. I don’t see that I was supposed to complete Task 2. Even though I moved Task 2 to Wednesday, I‘d like to keep a greyed-out/”ghost”/imprint of it on Tuesday, so I can see what Tuesday was supposed to look like.
Matt Butler 3 days ago
Easy to access view of completed tasks
I’d like a view where I can see all my completed tasks in a table view with completed date & time
Matt Butler 3 days ago
Easy to access view of completed tasks
I’d like a view where I can see all my completed tasks in a table view with completed date & time
Matt Butler 3 days ago
Allow workflows to be triggered with events
Currently, we can only schedule workflows. Triggering workflows after an event (for example, when a task is created in a specific project or a label is added to a task) will improve the user experience in Akiflow and user productivity, especially if the user can work on the workflow results right away.
Flavio Luche 5 days ago
Allow workflows to be triggered with events
Currently, we can only schedule workflows. Triggering workflows after an event (for example, when a task is created in a specific project or a label is added to a task) will improve the user experience in Akiflow and user productivity, especially if the user can work on the workflow results right away.
Flavio Luche 5 days ago
App Icon Badge Showing Number of To-Do Items (Mac & iOS)
I would like the ability to see the total number of remaining or pending tasks directly on the app icon badge. This would allow for quick visibility of outstanding tasks without needing to open the application.
ben 6 days ago
App Icon Badge Showing Number of To-Do Items (Mac & iOS)
I would like the ability to see the total number of remaining or pending tasks directly on the app icon badge. This would allow for quick visibility of outstanding tasks without needing to open the application.
ben 6 days ago
Option to Show Calendar Sidebar on Hover in Focus Mode
Allow us to choose whether the calendar sidebar in Focus mode is always visible or only appears on hover.
Brock Klein 6 days ago
Option to Show Calendar Sidebar on Hover in Focus Mode
Allow us to choose whether the calendar sidebar in Focus mode is always visible or only appears on hover.
Brock Klein 6 days ago
Can we have a better zoomed in version on mobile and please make the font in any thing we add lower so the colored box doesn’t cut off weirdly
On mobile I shouldn’t have to see super tiny text on my calendar. It should be able to zoom in and see it closer up. On both mobile and desktop, the font on anything in the calendar has not enough space at the top around the colored box. You should center it more so the colored box has more space.
Matt 11 days ago
Can we have a better zoomed in version on mobile and please make the font in any thing we add lower so the colored box doesn’t cut off weirdly
On mobile I shouldn’t have to see super tiny text on my calendar. It should be able to zoom in and see it closer up. On both mobile and desktop, the font on anything in the calendar has not enough space at the top around the colored box. You should center it more so the colored box has more space.
Matt 11 days ago
Restore Default-Based Meeting Creation in AKI Assistant
Problem Previously, the assistant handled lightweight scheduling extremely well. A simple command like “book me a meeting at 7 PM tomorrow” would automatically create a one-hour calendar event with a generic title (e.g., “Meeting”), without asking follow-up questions. This made voice-based scheduling fast and frictionless. Currently, the assistant asks multiple clarification questions before creating the invite (event title, end time, etc.). This introduces unnecessary back-and-forth and significantly reduces the value of using the assistant for quick, hands-free actions. Why this matters The core reason I use the assistant is speed and convenience. In most cases: If I want a generic meeting, I expect sensible defaults to be applied If I need something specific, I’ll provide those details upfront The current flow feels more manual than assistive and breaks the “just say it and it’s done” experience that worked so well before. Requested behavior Please consider restoring (or adding an option for) default-based meeting creation where: Missing details are auto-filled with reasonable defaults (e.g., 1-hour duration, generic title) The meeting is created immediately unless clarification is strictly required This would bring back a much smoother and more intuitive experience, especially for voice commands.
Saran 20 days ago
Restore Default-Based Meeting Creation in AKI Assistant
Problem Previously, the assistant handled lightweight scheduling extremely well. A simple command like “book me a meeting at 7 PM tomorrow” would automatically create a one-hour calendar event with a generic title (e.g., “Meeting”), without asking follow-up questions. This made voice-based scheduling fast and frictionless. Currently, the assistant asks multiple clarification questions before creating the invite (event title, end time, etc.). This introduces unnecessary back-and-forth and significantly reduces the value of using the assistant for quick, hands-free actions. Why this matters The core reason I use the assistant is speed and convenience. In most cases: If I want a generic meeting, I expect sensible defaults to be applied If I need something specific, I’ll provide those details upfront The current flow feels more manual than assistive and breaks the “just say it and it’s done” experience that worked so well before. Requested behavior Please consider restoring (or adding an option for) default-based meeting creation where: Missing details are auto-filled with reasonable defaults (e.g., 1-hour duration, generic title) The meeting is created immediately unless clarification is strictly required This would bring back a much smoother and more intuitive experience, especially for voice commands.
Saran 20 days ago
Projects descriptions for better AI tagging
The auto-tagging of my tasks is not working super well, having a way to define rules / some description per project would be a great way to help the LLM identify which project to tag. E.g. project “engineering improvements” I could put some examples (“find better way to do XY”,”prepare OKR process” or similar) or hints on when to apply this.
Alex Prams 20 days ago
Projects descriptions for better AI tagging
The auto-tagging of my tasks is not working super well, having a way to define rules / some description per project would be a great way to help the LLM identify which project to tag. E.g. project “engineering improvements” I could put some examples (“find better way to do XY”,”prepare OKR process” or similar) or hints on when to apply this.
Alex Prams 20 days ago