How to Integrate with Gmail

You can choose how to Import your emails into your Inbox:

• Star an email - For every new account connected Akiflow won't import old starred emails. You'll start fresh every time.

• Label - Akiflow will automatically create the “Akiflow” label in Gmail for you.

If you remove a star (or the Akiflow label) from an email in Gmail, the corresponding task in Akiflow will be automatically marked as done!

Which emails should I import into Akiflow?

Ask yourself: how long does it take to deal with this right now?

< 2 minutes → Do it right now!
> 2 minutes → It's a task! → Push it to your Akiflow Inbox.

Choosing Your Email Client

Akiflow lets you customize which email client opens when you interact with Gmail-based tasks, so you can work within your preferred email environment.

Available Email Clients

You can choose from three options:

• Gmail - Opens emails in your web browser

• Apple Mail - Opens emails in the native macOS Mail app

• Superhuman - Opens emails in Superhuman

How to Configure Your Email Client

1. Navigate to Settings in Akiflow.

2. Click on Integrations in the left sidebar.

3. Select Your Gmail Account. Find your connected Gmail accounts and click on the account you want to configure.

4. Choose Your Preferred Client. Select your preferred email client from the dropdown menu. Your choice will be saved automatically.

Work & Personal Tags

Work and Personal tags help Aki better understand your email accounts, so we require them to keep everything running smoothly.

To make things easier, Akiflow will automatically update the right tag based on your email provider. If your account is something like gmail.com or yahoo.com, we mark it as Personal. If it looks like a company domain, we mark it as Work.

You can set these tags during onboarding and also update them later in Settings when connecting new accounts. You can always change the tag if needed.

FAQ