Founders & C-Level Executives

For Founders and C-level executives juggling multiple responsibilities, Akiflow’s Folders, Projects, Sections, and Tags provide a structured, scalable way for you to manage tasks and stay focused on priorities.

Folders: High-Level Categories

Think of folders as the domains or areas of your life or work. They group related projects, helping you stay organized at the macro level.

Suggested Folders

  • Personal: Separate non-work items to keep track of what’s going on in your personal life and to maintain balance

  • Work: Group all professional tasks

  • Departments: Create folders for areas like Marketing, Finance, Operations, etc., if you oversee multiple functions.

Folders are expandable or collapsible giving you a streamlined view of your Akiflow sidebar.

Projects: Mid-Level Organization

Within each folder, use Projects to focus on specific initiatives or goals. Projects ensure that the tasks involved in the different areas of your life remain actionable and progress is trackable.

Suggested Projects:

Sections: Actionable Grouping

Break Projects into phases, stages, categories, or workflows using sections. These help you focus on what’s most relevant within a Project.

Suggested Sections:

Sections can help declutter your task list, making it easier to focus on specific stages or categories within your Project. They are also useful for workflows like Kanban or when breaking down projects into steps.

Tags: Context and Prioritization

Tags add a flexible, cross-cutting layer of organization. Use Tags to track task status, context, or responsibility, independent of folders or projects.

Suggested Tags:

  • To Book: Tasks that require reservations

  • To Buy: Supplies or tools needed

  • To Watch/Read: Tutorials, videos, or guides

  • To Delegate: Tasks you plan to assign

  • Delegated: Tasks already assigned, track progress here

  • To Discuss: Items to address in meetings or 1:1s

  • Waiting For/Follow Up: Tasks that have external dependencies or where you’re waiting for a response from others

You can add multiple tags to a single task for cross-referencing and clarity (i.e. a task tagged both as To Delegate and Marketing). You can also filter tasks by tags to quickly find related items.

Best Practices

Keep it simple: Use folders, projects, and sections to create structure but keep tags simple and consistent.

Review regularly: Use daily and weekly Rituals to revisit folders, projects, and tags and ensure that you stay aligned with your priorities.

Need help?

Reach out to our team at support@akiflow.com. We're happy to help!

Join our community to ask questions, share your workflow tips, and connect with other Akiflow users who can help you get even more out of Akiflow.