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Aki & AI Features

Aki Workflows

Take charge of your recurring tasks and routines with Aki Workflows. Whether you need reminders, updates, or smart notifications, Aki helps you stay on top of your tasks and events effortlessly.

Getting started

Here’s how to get started with Workflows:

  1. Navigate to Settings > Aki Workflows

    Here, you’ll see the Aki Workflows Settings Page which is your centralized settings page for managing your workflows and automations

  2. Browse existing workflows or tap "Start from Scratch" to create your own workflows

  3. Customize triggers, actions, and conditions

  4. Save and let Aki handle the rest!

Which kind of workflows can I build?

  • Deliver your daily weather forecast each morning

  • Review your schedule for conflicting events

  • Monitor Bitcoin prices and alert you when it drops below $80k

  • Provide a daily overview of your schedule

  • Check tomorrow's weather and schedule your morning run

  • Replan your overdue tasks

Creating and Managing Workflows

Setting up a Workflow

Title: Give your workflow a clear name that describes its purpose and you can also choose an emoji that visually represents it

Prompt: Define what Aki should say or do when the workflow runs

Status: Enable or disable the workflow anytime

Time: Set the exact time you want Aki to execute the workflow

Recurrence: Choose how often it should run (daily, weekly, custom recurrence)

Save: Once you're happy with your setup, hit Save to activate it!

Viewing Your Active Workflows

The Active Workflows section gives you a clear overview of all the workflows and automations that are currently running. This makes it easy to track what’s automated, manage settings, and make quick adjustments when needed.

Workflows Tips

Quick edits with Aki: Create or modify workflows directly in your chat with Aki

Keep it simple: Create separate workflows for each task to ensure clarity and avoid confusion

Merged Messages: Workflows scheduled at the same time or within a 15-minute window will be combined into a single message, ensuring you stay informed without unnecessary notification overload

Smart send: Aki only sends messages when they’re relevant and useful, avoiding unnecessary notifications.

Using Workflow Templates

Not sure where to start? Use a template! Browse pre-made workflows designed for common use cases, select a template that fits your needs, customize the details and activate it instantly Here are a couple of workflow ideas to get you started:

  • Provide a daily overview of my schedule

  • If I have overdue tasks, propose a new time to work on them

  • Share the weather forecast for today

  • When’s my first meeting tomorrow?

FAQ

  1. Go to the Active Workflows section

  2. Click on the workflow you want to modify

  3. Adjust the title, prompt, time, recurrence, or status as needed

  4. Click Save to apply the changes

  • To remove a workflow you no longer need:

    1. Navigate to the Active Workflows section

    2. Find the workflow you want to delete

    3. Click on it, then select the Delete option by clicking the 3 dots.

    4. Confirm the deletion when prompted

  • To turn a workflow on or off:

    1. Go to the Active Workflows section

    2. Locate the workflow you want to change

    3. Toggle the Status switch to activate or deactivate it

    4. Changes are saved automatically

There are 2 ways you can check this. First is by going to the Active Workflows section:

  1. Go to Settings > Aki Workflows

  2. Scroll to the Active Workflows section to see all currently enabled workflows

  3. Each workflow will display its title, time, and recurrence settings

  4. If needed, you can edit, disable, or delete a workflow directly from this page

Second is by asking Aki: “What are my active automations?” or “What are my active workflows?” and Aki will let you know:

Still need help? Ask the team