Your Inbox

The Inbox is where all your new tasks are collected. These unplanned tasks, which are created in Akiflow or imported from your integrations, are separated from your schedule (Today page), so they won't impact what you already have planned.

Importing Tasks into your Inbox

There are severaways to capture or import tasks into your Inbox. This is the first step in the task management methodology that Akiflow is built on, known as the capturing phase.

  • Create tasks manually: You can quickly add tasks directly to your Inbox by clicking the Add new task field. Add a title, description, and any relevant tags or due dates. You can use our Mobile App to capture on the go.

  • Command bar: Press Cmd/Ctrl + E to open the Command Bar, then type your task.
    You can also use natural language. For example: Call John.

  • Integrations: If you have connected tools like Slack, Gmail, Notion, ClickUp, Asana or Todoist, Akiflow can automatically import new items or messages as tasks.
    You can manage these integrations in Settings → Integrations.

  • Aki: Ask Aki, your AI assistant, to create tasks for you using natural language through text, voice, or WhatsApp. For example: “Add a task to follow up with Sarah into my inbox.”

Methodology

  1. Execute right away: If a task takes less than 2 minutes to execute → Do it now and use the shortcut E to mark it as done

  2. Plan: if it takes more time → Hit P and plan it or just drag and drop it to an open slot on your calendar. You can either plan for a specific date, date & time or a more broad time frame like “This Week” “Next Month” and review your tasks while doing the Rituals and in the Upcoming Page.

  3. Plan for Someday: If the task is not actionable anytime soon → Hit Cmd S and plan it for Someday. You’ll be able to revisit this in section in the Upcoming Page or while doing your Rituals.

Compact view

You can enable the compact view on your inbox by going to Settings and toggling it on. This will hide your task descriptions, giving you a cleaner overview of new tasks. Tasks with descriptions will be marked with a paragraph icon.

Need help?

Reach out to our team at support@akiflow.com. We're happy to help!

Join our community to ask questions, share your workflow tips, and connect with other Akiflow users who can help you get even more out of Akiflow.