Akiflow asks for the Read, compose and send emails from your Gmail account permission to import your emails into Akiflow and unstar them or remove their label.

You can connect as many Gmail accounts as you want!

You can use the Akiflow Label. In Settings → Integrations, open your Gmail account and turn on Use Akiflow Label instead of the Star to import tasks.

You choose, per Gmail account. Go to Settings → Integrations, open your Gmail account and pick an option in On mark as done:

• Unstar the email (Unlabel the email when you import with the Akiflow Label)

• Go to Gmail

• Do nothing

• Ask me every time: a popup lets you choose each time

Initial labeling/starring: If you apply a label or star to an entire thread, Akiflow imports only the last (most recent) email in the thread as a task. This keeps your task list focused and avoids duplicating older messages.

New emails in the thread: If additional emails arrive in the same labeled/starred thread, Akiflow automatically imports the newest one as a separate task. This allows you to track ongoing conversations without manual intervention.

Why multiple imports? Threads can evolve with replies (e.g., you respond, the other person replies back), and importing only one email per thread could miss important updates. This design ensures you capture key developments in active discussions.

Managing updates: Each imported email gets its own task, so your list reflects the thread's progression without endlessly updating a single task (which could confuse completion status).

Opting out: If you're no longer interested in updates from a thread, simply remove the label or star from it in your email client. Akiflow can even automate this by removing the label when you mark the related task as done, preventing further imports.

• Pick which emails to delete:

  • multi-selecting tasks and hit backspace→ How to bulk edit tasks

• Delete all your emails

  • Go to Settings → Integrations, open your Gmail account, click the ••• (Account options) button and choose Delete all imported tasks. This action will delete all the tasks imported so far from Gmail in Akiflow. Nothing will happen to your source emails in Gmail.

When you delete a task on Akiflow, nothing happens to the source task (your email).

Akiflow and Gmail are 2-way synched. Akiflow imports your emails when you star/label them.

You can unstar an email by marking the respective task as done.

If you remove a star (or the Akiflow label) from an email in Gmail, the corresponding task in Akiflow will be automatically marked as done!

1. In Akiflow: Go to Settings → Integrations, open your Gmail account and turn on the Use Akiflow Label toggle.

2. In Superhuman: Select the message you would like to label, then hit Cmd+K or Ctrl+K → Label or L.

3. Type Akiflow and add the label to your email.

4. You will see your email appearing as a task automatically in your inbox

These steps apply to a Gmail account viewed in Apple Mail. Connecting iCloud Calendar does not import iCloud Mail messages.

1. In Akiflow: Go to Settings → Integrations, open your Gmail account and make sure Use Akiflow Label is off, so emails are imported with a star.

2. In Apple Mail: Inside your email click on the flag you will find on the top section.

3. You will see your email appearing as a task automatically in your inbox.

Google Calendar and Gmail are connected to Akiflow as two separate integrations, even if they use the same Google account.

This means each integration has its own connection and permissions. If one of them becomes disconnected, you'll see a reconnect prompt specifically for that integration.

For example:

• If your Gmail connection needs to be reconnected but your Google Calendar connection is still working, removing or reconnecting Google Calendar won't resolve the issue.

• Likewise, if your Google Calendar connection requires attention, removing or reconnecting Gmail won't remove the pop-up.

To stop seeing the reconnect prompt, make sure you reconnect or remove the specific integration that is requesting authorization. You can check the status of each integration separately in Settings → Integrations.