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Calendar

Events Management

Create and manage events across your connected calendars. Choose a default calendar and conference tool in Settings → Tasks, Events, Slots, manage connected accounts in Settings → Calendars, and customize reminders in Settings → Notifications.

How do I set my work hours?

Go to Settings → Appearance and, under View options, set Day starts at and Day ends at. This will also be the basis of Share Availability ‘s Select all work hours setting for recurring availabilities.

Event creation

In Akiflow, you can create events from the Command Bar or the calendar.

From the Command Bar

Hit CMD/CRTL + E to open the Command Bar and start typing! Cmd/Ctrl + K on the web app.

Use @ to add guests, = to edit the duration, and > to change account, then hit ENTER to create a new event.

You can customize your shortcut from the shortcut settings.

Directly from the calendar

Click on the calendar to create an event. You can then drag down to edit the duration.

You can also use the shortcut N to start creating an event.

By default, clicking on your calendar creates an Event. If you'd prefer to create Tasks or Time Slots instead, you can customize these actions in Settings → Shortcuts → Creation in calendar. Assign a simple click or keyboard shortcuts (such as Cmd/Ctrl + Click or Option/Alt + Click) to create Events, Tasks, or Time Slots directly from your calendar.

Event Features

Search

If you are looking for a specific event, or for any event related to a contact of yours, you can use the Search Page.

Calendar account

Open an event and click its calendar account at the bottom of the event popup to choose another calendar you can edit. If you move an event with a generated Google Meet or Microsoft Teams conference to iCloud Calendar, check its meeting details: that generated conference is not retained. Add Zoom or paste the meeting link you want to use into the Location field.

Recurrence

You can create a recurrent event by selecting the event recurrence. You can try Every day or Weekly on Tuesday, as examples.

Conference & Location

You can create Google Meet links for Google Calendar events, Microsoft Teams links for Outlook Calendar events, and Zoom links for Google Calendar, Outlook Calendar, or iCloud Calendar events when Zoom is connected. You can also add a physical location or paste an existing meeting link into the Location field.

Availability & Visibility

You can define the event visibility as public or private and if you want to be shown as free or busy during the time of the event.

Guests

Add your guests from your contacts or type their email directly. After closing the popup, an icon on the left side of the event will show you if your guests have replied to the invitation. You can send them an email by hitting on the mail button in the event popup. For iCloud Calendar events, Apple handles invitation and update emails. Akiflow cannot suppress those notifications when you change an event with guests.

Colors

You can personalize your event color by right-clicking on the event or by clicking the colored circle next to its title.

Pro tip: Akiflow saves your last three used custom colors for you. You can use Tab or Shift Tab to move from one field to another in the event popup.

FAQ

Go to Settings > Notifications to customize your events’ notifications

You can go to your Settings > General and turn the toggle off.

We don´t have a private meeting notepad. Here´s some workarounds:

  • Create a task side by side with your meeting event to capture action items or reminders.

  • Use the Command Bar to note down any tasks or follow ups based on your meeting.

  • Create Time Slots beside your event and write down any tasks or agenda items you need to discuss.

When you add guests to an event, Akiflow suggests email addresses from two places:

  • The contacts of your connected Google, Outlook or iCloud accounts.

  • The people invited to events on your connected calendars.

If you once invited someone with a mistyped address, Akiflow saved it from that event. That's why removing it from Google Contacts doesn't remove the suggestion.

Right now you can't remove a single suggestion from the list. Keep typing the correct address: once what you type no longer matches the mistyped one, the wrong suggestion disappears from the list.

If you'd like to be able to remove suggestions, vote on this request.

Not yet. For now, create a new event and copy over the title and details you need, then delete the task.

If you only want the task on your calendar, drag it onto the calendar to give it a time. It stays a task, so you can still check it off.

If you'd like to convert tasks and events, vote on this request.

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