What stays the same

• A daily plan built from triage + scheduling

• A calendar/schedule view where you time-block work

• A central list of unscheduled tasks (Inbox)

• End-of-day wrap-up

What’s different (Sunsama → Akiflow)

• Integrations feed your Inbox

• Channels/contexts become labels/tags/filters in Akiflow (for categorizing work)

• The Daily Plan becomes your calendar/schedule view (Today Page)

• Carryover is manual: tasks stay in Today until you complete them; if you don’t finish, reschedule or move them back to Inbox/Backlog. If not, they will still appear in your Today section as Overdue.

• Rituals replace the guided daily setup

Quick setup

Connect your calendar(s). Akiflow uses your calendar as the backbone of your day. Connect Google Calendar/Outlook calendars from Settings → Integrations.

Connect your sources (Sunsama integrations/panels → Akiflow integrations) Connect Gmail, Slack, Linear, Jira, Asana, Notion, Todoist, GitHub, Trello, ClickUp, and any other tools you used in Sunsama.

If you relied on Channels/contexts in Sunsama, create Projects and Tags in Akiflow to mirror them.

Set up your Morning Ritual

Open Rituals (bottom-left). Review your Inbox, choose what to do today, estimate durations, and schedule tasks onto your calendar.

Add a short buffer slot for planning to avoid overbooking.

Set up an Evening Shutdown ritual

• Move unfinished tasks to the next day/backlog

• Capture loose thoughts into Inbox

• Confirm your first block for tomorrow

Daily planning in Akiflow (Sunsama-style)

Start with Inbox:

• Review what arrived overnight

• Decide what you’ll do today

• Estimate duration

• Schedule tasks onto your calendar

Then work from your Today view.

Backlog migration

• Prune your Sunsama backlog first: archive/skip anything you won’t actually do.

• Bring only the meaningful tasks into Akiflow via Inbox (integrations or Command Bar).

• Apply Projects and Tags so you can filter work later.

• Schedule only what fits realistically today; keep the rest in Upcoming/Someday.

Use Inbox to triage new stuff and only move items into Today when you’re ready to plan them. Everything else stays in the Inbox or in Someday.

Need help?

Reach out to our team at support@akiflow.com. We’re happy to help! Join our community to ask questions, share your workflow tips, and connect with other Akiflow users who can help you get even more out of Akiflow.